With the shift to the cloud we have seen the last years, office 365 has consistently displayed its strength in this area by providing end users and teams with mind blowing collaborations tools to ease their daily activities. In fact, office 365 is believed to have one of the best team collaboration tools in the market today. So what are these collaborations options and how do end users get to make the most of these tools? Well, read on, and all your queries will be adequately addressed. Below is the current list of collaboration option available on office 365
1. Team sites available in SharePoint online
2. Communication sites also available in SharePoint Online
3. Office groups
4. Skype for business
5. Yammer Groups
6. Microsoft Teams
Team sites in SharePoint online
This is one outstanding collaboration option available to end users of office 365. With these team sites, team members can easily access the home page, document libraries as well as other activities and news feed. With SharePoint online team sites, team members can effortlessly work or collaborate on documents regardless of their location. As one of the most powerful collaboration tool in office 365, this collaboration option is perfect for large team members who are looking for a user-friendly tool that allows them to communicate, follow team activities while storing other relevant data and links.
Unlike team sites that keep team activities private, communication sites on SharePoint provides organization wide communication. This means whatever is published on a communication site is readily available to every team member of the community on SharePoint. Also, communication sites are easy to customize, this means, end users can now set up their own SharePoint sites without having to speak to SharePoint developers. This collaboration option is perfect for HR departments, who rely heavily on communication. Interestingly, this collaboration option can be used to discuss and announce other events within the community.
This is the perfect collaboration tool for team members and organizations that prefer email based collaboration. This office 365 collaboration tool features options like shared outlook inbox for email based communication, a shared calendar to manage group events, an archive to store group data, a tool to plan and manage group activities. The icing on the cake for users of this collaboration tool remains the fact that this office 365 collaboration option allows users to communicate with external users who do not want to grant them access to their team site.
Skype for Business
While this collaboration tool might not be the top on the list of office 365 collaboration options, it remains an integral member of the office 365 collaboration pack. Skype for business allows VoIP calls, instant messaging, video calls and web conferencing.
Although Yammer group is very similar to office 365 outlook groups, it has its own profound features which make it a valuable member of the office 365 collaboration options. This tool allows users to manage and plan events using build-in calendar features, while also granting them access to OneNote Notebook etc. Again, while this tool supports file sharing, it allows for external users to be added to the collaboration process.
Microsoft team is considered the game changer in the world of team collaboration. And for those who know the amazing features of this tool, they wouldn’t agree any less. As a direct rival to Slack which is a very popular collaboration tool in the industry today, Microsoft teams have continued to live up to user’s expectations. This tool which is integrated into the office 365 pack allows team members to collaborate on different channels or set up isolated channels for other private discussions. This tool is securely incorporated with Skype, and allows for voice calls and other video conferencing facilities. Because Microsoft office team is integrated with office 365, users can take advantage of other collaborative tool featured on office 365.
So, it’s completely up to you to choose the collaboration options that addresses most of your needs.