There are my notes of this session:
- More about Agnes Molnar: http://aghy.hu/SitePages/Home.aspx
- The amount of documents in an organization doubles every 6 months.
- How can you create a structure?
- content types
- document sets
- metadata management
- workflows
- …
- Folders vs. document sets
- document sets: you can store documents in here, that enable users to collaborate on related documents without having to create a new document library or site.
- a document set is a content type
- you can define workflows on document set level
- a document set can contain some default documents
- you can not create folders in a document set
- you can not create a document set into a document set.
- Metadata management
- this is a business decision, not a technical question.
- useful for the user (cannot make typos)
- you can use the metadata to refine your search
- Content types
- create your own root content types
- so you can add properties later or else you have to modify the default OOTB content type
- organize templates into template libraries = best practice
- Content organizer rules
- move documents by the value of properties
- this only works when uploading documents, not when you change this. Therefor you should create a custom workflow